Administration and Finance Unit

NAKURE Blandine /DAF

Design HR policy and procedures, which are in line with hospital strategic direction.
Ensure maintain all hospital infrastructure to ensure optimal performance.
Develop agenda for hospital staff meetings and participate in problem solving and decision making discussions.
Ensure optimal performance of hospital support services, both him/herself and through responsible and appropriate delegation
Maintain a conducive relationship and open, frequent communication with the Hospital Director General
To be responsible for the effective and efficient administrative support services to facilitate health care service delivery.
To ensure that all administrative policies and procedures are in existence and implemented.
Monitoring of the provision of all services within his/her areas of responsibility ensuring contracts adherence and the highest quality of service within contracts limits and specification.
To ensure the existence of a Human Resource plan, in conjunction with the HR Manager, and Hospital Director General, for Kiziguro Hospital to be adequately staffed to provide quality service and safe patient care.
To act as a secretary of the management team and carry out specific projects as required by the Hospital Director General from time to time.
Develop and implement a strategy to enhance staff motivation of hospital employees to enhance performance.
Develop an annual operational plan for optimal administrative support to health care services.
To ensure the existence and maintenance of a safe and clean environment for patients and staff of specific agreed standards.
Ensure that all hospital buildings and the grounds, all equipment of the hospital are cleaned and maintained to the specified standards.
To manage effectively and efficiently both hard and soft facility services, thus supporting patient care.

Financial duties

To monitor financial performance against the hospital budget and business plan, periodically review them and report to the Hospital management.
Design and implement standing financial instructions and protocols for the hospital.
Develop financial management policies and procedures relevant to appropriate funding, and develop business rules for the organization reporting.
Prepares budget variances, reports, profits and loss statements, and balance sheets monthly for analysis by the senior management and the Board.
The Director of Administration and Finance will advise the Hospital Management and the Board on investments, and report periodically the performance of the investments held.
Retain accounts payable records in an organized manner to ensure adequate documentations of contract expenditure.
He/she shall set out procedures and systems to regulate all stores including records for receipt of goods, issues/returns, losses and material management.
Develop and maintain a positive working relationship with internal staff and external agencies and work closely with different departments to create awareness on departmental expenditures and revenue collection.
To take a lead in the development of short and long term financial plans and focus on the development of organizational policy and strategic planning.